CASE STUDY
Situation_ VSAM Knowledge Solutions supplied a Project Manager (PM) resource for the ITS department at a client and was assigned an upgrade project for an mBPR EDMS system at a client. It was identified to the PM that the project was in trouble and the previous PM was leaving.
Obstacle__ The scope was to provide project management for a complex mBPR EDMS software upgrade that consisted of a project team of 12 to 14 resources and senior functional area sponsors within a budget of $750K.
Actions __The PM reviewed the Dev environment against the URS, FS and DS. It was determined that the system documentation and installation procedure did not match the DEV environment and the VAL environment was created from scratch. It was complex project which entailed upgrade from SQL 2003 to SQL 2008 then data migration to SQL 2008 followed by an upgrade to SQL 2012 DB. The PM delivered IT PMO deliverables through gate reviews (Project Charter, Project kick-off, Risk Workshop, Work Breakdown Structure (WBS), Capacity Planning, RAID (Risk, Action, Information, Decision) Log, Project change requests, Software Development Life Cycle Gate (SDLC) Deliverables, Sponsor and Stakeholder Project Meetings and Presentations, Lessons Learned.). The PM provided monthly sponsor updates and identified and proposed mitigation of risks. The PM provided updates to finance obtaining data from SAP for vendor forecasts and to assist in carryover as well as Capex budgeting.
Results_ The PM was able to successfully delivery the project with some of the risks triggered and mitigated.
